Privacy Statement Fundraising

The data controller for the fundraising is Dr. Réginald Moreels UNICHIR vzw, established at Polderstraat 109 /302, 8450 Bredene, and registered at the CBE under number 732.563.596.

In light of the European General Data Protection Regulation, we want to inform everyone we contact for fundraising purposes about the way we process personal data.

If you have any questions or comments regarding the information provided below, please contact us (see ‘Our contact details’ under point 7).

De verwerkingsverantwoordelijke voor de fondsenwerving is

1. Which personal data do we process within the context of our fundraising campaigns?

1.1. Personal data we process in the context of direct mail campaigns:

  1. Title, name and address details
  2. Language & gender
  3. Email address and date of birth (if this information was provided voluntarily)
  4. Telephone number
  5. Personal preferences of people who make a donation or show an interest in our activities
  6. For which fundraising campaigns or activities we contact you
  7. Information about the received donations (date, amount, account number, possible direct debit)
  8. The national number if provided voluntarily. The national number is processed to specify on the tax certificate (if you are entitled to this document).
  9. We may also process other information that you provide spontaneously, such as your feedback related to our organisation or certain of our activities or campaigns.

1.2. Additional personal data we may process in the context of website use or as part of digital campaigns:

  1. IP address
  2. Cookie ID
  3. Internal user ID from an advertising platform
  4. Estimated geolocation
  5. CRM matching with social media
  6. User profile
  7. Website visits, user interactions, and click behavior

2. How did we obtain your contact data?

We obtained your contact data because:

  • You made a donation to our organisation and have therefore been included in our database;
  • you indicated that you want us to contact you (for example, by filling out a form on our website or at an event or demonstration).
  • you indicated on testament.be that you are interested in a bequest to our organisation;
  • we received your data for a specific fundraising campaign from a third party for once-only use. More information can be found in the privacy disclaimer on the letter.

If third parties provide us with address files for a specific fundraising campaign, we will use your personal data solely for that campaign, and your data will only be stored in our database if you make a donation as a result of that campaign.

3. What for and how do we use your personal data?

After you have made a donation to our organization, your data will be stored in our database for the following purposes:

  • To ensure the correct administrative processing of your donation;
  • to fulfil our obligations towards you and under tax legislation. This legislation requires us to record and retain donation details and donor information, and, if applicable, to provide you with a tax certificate;
  • to keep you informed about our ongoing fundraising activities and projects.

In the context of fundraising campaigns, we will contact you by letter or telephone (unless you registered on the Robinson list or the Do-not-call-me list).

The processing of your data for fundraising campaigns is based on the legitimate interest, as fundraising is necessary to fund charities.

We may also contact you by email if you are a donor to our organization or if you have given us your explicit consent to do so.

Sometimes we only write to people based on specific profiles, such as donation history, age or personal preferences.

4. How long do we retain your personal data?

If we have received your data once from a third party for a campaign and you do not make a donation, your data will not be stored in our database and will therefore not be further processed by us. Your data will only be stored in our database if you make a donation to us or voluntarily provide your details.

We do everything we can to protect your personal data. Appropriate technical and organisational measures are taken and a secure database is used to protect your personal data against loss or any form of unlawful processing.

Personal data are retained up to maximum 10 years after your last donation or after you actively expressed an interest in our organisation in any other way.

We will of course no longer use your data if you let us know that you no longer want us to do so, subject to what is specified under 6 in this privacy statement.

5. Do we work with service providers for the processing of personal data?

To process personal data, our organisation works with service providers who process your data under our responsibility (so-called “processors”). We ensure that the service providers we work with respect the necessary protective measures for a secure and correct processing of your data and that they respect their obligations under the applicable legislation.

Your information may also be shared with third parties outside our organization when necessary for processing your donation and/or its tax implications (for example, banks and government authorities), or when we are legally required to do so.

6. What are your rights relating to processing personal data?

If your personal data are processed in our database under our responsibility, you may access them, have them rectified or erased. You may also object to the processing of your data or ask for it to be restricted.

If you exercise your right to object to the processing or request erasure of your data, we will save your data in accordance with our legal obligation to allow you to exercise your right to object or right to be forgotten, i.e. your wish not to be contacted by our association.

Furthermore, within the legal conditions, you can ask for a copy of your data in our database or a duplicate of your tax certificate. In this case, we ask that you provide a copy of the front of your identity card so that we can be sure that your data are sent to the rightful owner.

Regarding digital communication, you can unsubscribe at any moment by clicking on the provided link in each received email message.

You also have the right to lodge a complaint with the Belgian Data Protection Authority regarding the processing of your data by email to contact@apd-dpa.be or by letter (Drukpersstraat 35, 1000 Brussels).

7. Our contact details

If you want to exercise your rights or have a question, you can contact us by email at rmoreelsinfo@unichir.africa. By telephone you can contact us at 02/3024087. We are available every working day from 9 AM to 4 PM. Of course you can also write us: Dr. Réginald Moreels UNICHIR vzw, Polderstraat 109 /302, 8450 Bredene.

Please provide you full address in your email or letter or send a scan or photograph of the letter you received.

When you contact us we will process your data meticulously and use your data only to exercise your right and to respect your wishes.

8. Do we transfer your personal data to other non-profit organisations?

Non-profit organisations can only achieve the goals for which they were established if they have the necessary resources. That is why we rely on generous donations of companies, organisations and private persons. For non-profit organisations such as ours it is therefore crucial to involve the widest possible target audience for our fundraising campaigns.

When you make a donation, your title, name, address and gift details are therefore provided to our service provider DSC (Direct Social Communications bv, Victor Rauter 33, 1070 Brussels, company number 0427.917.874).

DSC processes these data as data controller in its own database to allow these data to be used by other non-profit organisations for the same purposes for which our organisation uses them and as described above. You may therefore also be contacted by other non-profit organisations to inform you about their projects and about similar opportunities to donate to their charities. The list of the organisations involved can be obtained via donateurs@dsc.be.

The transfer of these data to DSC and other non-profit organisations is based on the legitimate interest of our organisation and of other non-profits dedicated to charitable causes, to secure funding in support of their projects.

You may also exercise your rights as outlined in point 6 with respect to DSC. DSC will no longer process your data in its own database for the purposes described in this section if you inform them that you no longer wish this by contacting DSC.This is possible by sending a letter to “Direct Social Communications bv, Donor Care, Victor Rauter 33, 1070 Brussels” or by email to donateurs@dsc.be. DSC’s privacy statement is available on https://www.dsc.be/en/privacyverklaring-dsc/.

9. Amendments to the privacy statement

This document was last amended on 04/08/2025.

We have tried to make this privacy statement as clear and comprehensive as possible.

If you have any questions, comments or suggestions, please contact us by telephone, email or post (see ‘Our contact details’ under point 7).